Notion vs Airtable (2025): Which Database Tool Wins?

Notion vs Airtable at a Glance

Feature	Notion	Airtable
Free Plan	Yes Yes	Yes Yes
Databases	Powerful Powerful	Yes Yes
Real-time Collaboration	Yes Yes	Yes Yes
Mobile Apps	iOS & Android iOS & Android	Yes Yes
API Access	Yes Yes	Yes Yes
Templates	10,000+ 10,000+	Varies Varies

Quick Verdict

Overview

Notion and Airtable are both excellent tools, but they serve different needs. undefined

Key Differences

The main difference between Notion and Airtable comes down to focus and features. Notion offers a comprehensive solution while Airtable excels in specific areas.

Airtable Strengths

Powerful relational database
Excellent for structured data
Great API and automations
Beautiful interface
Strong for inventory/CRM use cases

Airtable Weaknesses

Not great for notes or docs
Limited text formatting
Expensive at scale
Record limits on free tier
Less flexible for general workspace

Pricing Comparison

Airtable pricing: undefined. No free tier available.

Who Is Airtable Best For?

Database-heavy workflows, inventory management, CRM

Our Verdict

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Why Choose Notion?

Enterprise Security

SOC 2 Type II certified with SAML SSO, SCIM, and audit logs for Enterprise customers.

Built-in AI Assistant

Write faster, summarize content, and brainstorm ideas with Notion AI. Available as an add-on to any plan.

Powerful Search

Find anything in your workspace instantly with Notion's fast, intelligent search. Search by page, title, or content.

Custom Domains

Publish public pages with your own custom domain. Perfect for documentation sites, portfolios, and more.

Who Should Choose Notion?

You need an all-in-one workspace for notes, docs, and projects
You want powerful databases and custom views
Team collaboration is important to you
You prefer a generous free tier
You value flexibility and customization

Who Should Choose Airtable?

You value powerful relational database
You value excellent for structured data
You value great api and automations
You value beautiful interface
You value strong for inventory/crm use cases

Frequently Asked Questions

What happens if I cancel my Notion subscription? +

If you downgrade to the free plan, you keep all your content but lose access to premium features like unlimited file uploads, version history beyond 7 days, and admin tools. Your workspace remains accessible, but with free tier limitations.

Can I use Notion offline? +

Notion has limited offline support. You can view and edit recently accessed pages that are cached on your device. However, for full functionality and syncing, you need an internet connection. If offline access is critical, consider tools like Obsidian that work fully offline.

Is Notion better than Obsidian? +

It depends on your needs. Notion excels at collaboration, databases, and all-in-one workspace functionality. Obsidian is better for local-first note-taking, privacy, and building a personal knowledge management system. Choose Notion for team collaboration, Obsidian for personal PKM.

Does Notion have a mobile app? +

Yes, Notion has native apps for iOS and Android that sync with web and desktop. The mobile apps support most features including editing, creating pages, and accessing databases. Some advanced features work better on desktop due to screen size.

Should I switch from Evernote to Notion? +

Consider switching if you need databases, better collaboration, or a more flexible workspace. Notion offers more functionality but has a learning curve. Evernote is still excellent for simple note-taking and web clipping. Notion has an Evernote importer to make migration easy.

Notion vs Airtable: Database Tool Comparison 2025