Notion vs Any.do (2025): Which Task App Is Better?

Notion vs Any.do at a Glance

Feature	Notion	Any.do
Free Plan	Yes Yes	Yes Yes
Databases	Powerful Powerful	No No
Real-time Collaboration	Yes Yes	Limited Limited
Mobile Apps	iOS & Android iOS & Android	Yes Yes
API Access	Yes Yes	Yes Yes
Templates	10,000+ 10,000+	Varies Varies

Quick Verdict

Overview

Notion and Any.do are both excellent tools, but they serve different needs. undefined

Key Differences

The main difference between Notion and Any.do comes down to focus and features. Notion offers a comprehensive solution while Any.do excels in specific areas.

Any.do Strengths

Clean, minimalist interface
Great voice input for tasks
Calendar integration
Cross-platform sync
Simple daily planning
Moment feature for morning planning

Any.do Weaknesses

Limited to task management
No databases or advanced features
Basic note-taking only
Premium required for most features
Less flexible than Notion
No team collaboration in free tier

Pricing Comparison

Any.do pricing: undefined. No free tier available.

Who Is Any.do Best For?

Users wanting simple, focused task management

Our Verdict

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Why Choose Notion?

Advanced Permissions

Control access at the workspace, page, or database level. Share with specific people, teams, or make content public.

Offline Access

View and edit cached pages even without internet. Changes sync automatically when you're back online.

Generous Free Tier

Get started for free with unlimited blocks for individuals. Teams can try premium features with a free trial.

Infinite Nesting

Organize your workspace with unlimited nested pages. Create any structure that works for you.

Who Should Choose Notion?

You need an all-in-one workspace for notes, docs, and projects
You want powerful databases and custom views
Team collaboration is important to you
You prefer a generous free tier
You value flexibility and customization

Who Should Choose Any.do?

You value clean, minimalist interface
You value great voice input for tasks
You value calendar integration
You value cross-platform sync
You value simple daily planning

Frequently Asked Questions

How do Notion databases work? +

Notion databases are powerful spreadsheet-like collections that can be viewed as tables, kanban boards, calendars, galleries, timelines, or lists. Each item (row) is also a page that can contain any content. Databases support relations, rollups, formulas, and filters.

How does Notion AI work? +

Notion AI is an add-on feature ($8/member/month) that helps you write, edit, summarize, and brainstorm. You can ask AI to draft content, improve writing, translate text, explain concepts, or generate action items. It works within any Notion page.

Can Notion replace multiple apps? +

Notion can replace many apps including note-taking tools (Evernote), docs (Google Docs), wikis (Confluence), task managers (Todoist), and simple project management tools (Trello). However, specialized tools may offer deeper features in their specific domain.

Can multiple people edit Notion at the same time? +

Yes, Notion supports real-time collaboration. Multiple users can edit the same page simultaneously, see each other's cursors, leave comments, and @mention teammates. Changes sync instantly across all connected devices.

Is Notion better than Obsidian? +

It depends on your needs. Notion excels at collaboration, databases, and all-in-one workspace functionality. Obsidian is better for local-first note-taking, privacy, and building a personal knowledge management system. Choose Notion for team collaboration, Obsidian for personal PKM.

Notion vs Any.do: Task Management Comparison 2025