Notion vs Todoist (2025): Which Task Manager Is Better?

Notion vs Todoist at a Glance

Feature	Notion	Todoist
Free Plan	Yes Yes	Yes Yes
Databases	Powerful Powerful	No No
Real-time Collaboration	Yes Yes	Yes Yes
Mobile Apps	iOS & Android iOS & Android	Yes Yes
API Access	Yes Yes	Yes Yes
Templates	10,000+ 10,000+	Varies Varies

Quick Verdict

Overview

Notion and Todoist are both excellent tools, but they serve different needs. undefined

Key Differences

The main difference between Notion and Todoist comes down to focus and features. Notion offers a comprehensive solution while Todoist excels in specific areas.

Todoist Strengths

Excellent task management
Clean, simple interface
Good free tier
Cross-platform
Natural language input

Todoist Weaknesses

Only task management
No notes or docs
No databases
Limited project features
Not an all-in-one solution

Pricing Comparison

Todoist pricing: undefined. No free tier available.

Who Is Todoist Best For?

Personal task management, GTD enthusiasts

Our Verdict

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Why Choose Notion?

Beautiful Design

Create visually stunning pages with cover images, icons, callouts, and custom styling options.

Powerful Databases

Create custom databases with multiple views (table, kanban, calendar, gallery, timeline) and linked relations between data.

Offline Access

View and edit cached pages even without internet. Changes sync automatically when you're back online.

Custom Domains

Publish public pages with your own custom domain. Perfect for documentation sites, portfolios, and more.

Who Should Choose Notion?

You need an all-in-one workspace for notes, docs, and projects
You want powerful databases and custom views
Team collaboration is important to you
You prefer a generous free tier
You value flexibility and customization

Who Should Choose Todoist?

You value excellent task management
You value clean, simple interface
You value good free tier
You value cross-platform
You value natural language input

Frequently Asked Questions

Can multiple people edit Notion at the same time? +

Yes, Notion supports real-time collaboration. Multiple users can edit the same page simultaneously, see each other's cursors, leave comments, and @mention teammates. Changes sync instantly across all connected devices.

Should I switch from Evernote to Notion? +

Consider switching if you need databases, better collaboration, or a more flexible workspace. Notion offers more functionality but has a learning curve. Evernote is still excellent for simple note-taking and web clipping. Notion has an Evernote importer to make migration easy.

How does Notion AI work? +

Notion AI is an add-on feature ($8/member/month) that helps you write, edit, summarize, and brainstorm. You can ask AI to draft content, improve writing, translate text, explain concepts, or generate action items. It works within any Notion page.

Does Notion have a mobile app? +

Yes, Notion has native apps for iOS and Android that sync with web and desktop. The mobile apps support most features including editing, creating pages, and accessing databases. Some advanced features work better on desktop due to screen size.

Can I import data from other apps into Notion? +

Yes, Notion supports importing from Evernote, Trello, Asana, Google Docs, Word, Markdown, and CSV files. Most imports preserve structure and formatting. The import tool is available in Settings & Members > Import.

Notion vs Todoist: Task Management Comparison 2025